What is an EDI 204?

The EDI 204 is the X12 transaction set for a motor carrier load tender. This t-set is sent from a shipper or consignee to the transportation provider to request a shipment be picked up and routed. It can be used to create a new shipment, update or replace a shipment, or to cancel a shipment for single stop routes or TL (truck load) shipments. It is not to be used to provide a motor carrier with data relative to a Less-than-Truckload (LTL) bill of lading, pickup notification, or manifest.

A 204 transaction should include detailed pick-up and delivery information for a load, such as:

  • Carrier identification information
  • Vendor information
  • Scheduling information
  • Shipping instructions
  • Ship-to location information
  • Equipment requirements (IE: length of truck required)
  • Description of goods (IE: weight, units of measure, etc.)
  • Information on consignees, if relevant

Benefits of implementing the EDI 204

A 204 EDI document replaces the paper Motor Carrier Load Tender document, allowing a shipper or consignee to offer a shipment to a carrier electronically.

EDI 204 Workflow

The 204 EDI document is transmitted to the carrier by the shipper. Once the 204 is received by the carrier, a 997 (Functional Acknowledgment) is sent back from the carrier indicating that the Motor Carrier Load Tender was successfully received. A 990 (Response to a Load Tender) will be sent back from the carrier to indicate whether the shipment was accepted, rejected, canceled, etc.

EDI 204 Example

ISA|00|	|01|	|ZZ|A1B2C3D4E5|ZZ|123456789012345|101010|0101|U|00400|000001010|0|P|>
GS|SM|1010101010|010101010|20181219|1010|2100|X|004010
ST|204|0001
B2||ABCD||123456||PP
B2A|00
L11|REFID|MB
G62|69|20111218
NTE||Special Instruction
S5|1|CL|12345|L|1111|CA|1010|E
L11|0101010101|DO
G62|70|20190728
L5||FREIGHT
AT8|E|L|11111||19|E|635
N1|SH|Warehouse1
N3|12345 West RD
N4|City|ST|12349
G61|CN|ContactName|TE|555-111-2222
SE|46|0001
GE|1|2100
IEA|1|000001010
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