What is an EDI 812?

The EDI 812 is the X12 transaction set that replaces a paper credit or debit memo. This transaction set is multi-directional and can be used by vendors, wholesalers, merchants, suppliers, or retailers to communicate price adjustments on products or services, or to notify a customer about price increases or decreases related to an 850 Purchase Order or an 810 Invoice.  

The EDI 812 may contain some of the following elements:

  • Purchase order, invoice, or transaction numbers
  • Item or product being adjusted
  • Adjustment amount
  • Adjustment reason

Benefits of Implementing the EDI 812

Implementing the EDI 812 allows credit or debit adjustments to be easily communicated electronically between Vendors, retailers, and even customers. The automation of these adjustments reduces the need to manually enter information in to multiple systems, which reduces the likelihood of human error.  

EDI 812 Workflow

The EDI 812 is transmitted from the seller to the buyer, or the buyer to the seller to request adjustments. Once an 812 is received, a 997 (Functional Acknowledgment) is transmitted back to the sender of the message.

EDI 812 Example

ISA*01*0000000000*01*0000000000*ZZ*A1B2C3D4E5F6G7H*ZZ*1A2B3C4D5E6F7G8H9*101010*1719*U*00400*000001111*0*P*>
GS*CD*1010101010 *010101010 *20120126*1211*1*T*004010
ST*812*0001
BCD*20181226*0*B*54000*C*20181201*1111111*P010201*20181201*11111***BT*010101
PER*AD*AAAA*TE*555-555-5555
N1*BY*Retailer*9*1010101010101
N1*VN*Vendor*1*P010201
N3*Address1
N4*City*ST*111111
CDD*09*C**21000***1*CA**UCP*111
LIN*0*UK*10101010101010*IN*412121
N9*LI**ProductDescription
CDD*09*C**32000***1*CA**UCP*222
LIN*0*UK*10010101010101*IN*626262
N9*LI**ProductDescription
CDD*07*C**121213***174*CA**UCP*7.2
LIN*0*UK*102010201020
CDD*06*D**1212121***2700*CA**UCP*.45
LIN*0*UK*00110101010101*IN*210120
N9*LI**ProductDescription
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