What is an EDI 856?

The EDI 856 is an X12 transaction set for a Ship Notice/Manifest, more commonly known as an Advance Shipment Notice (ASN). This is used to notify the retailer that there is an inbound shipment of goods at the time of the shipment. The EDI 856 provides information such as:

  • Purchase order, depositor order number, and shipment date
  • Item data, lot codes, and quantities for the order
  • Marks and numbers indicating data from the warehouse label
  • Ship-to location, including GLN, DUNS, or destination distribution center code
  • Carrier information, such as standard carrier alpha code and freight information

Benefits of implementing the EDI 856

Implementing the EDI 856 provides superior shipment visibility, including important data about the items and their retailer-specific data. The EDI 856 is flexible and can provide coverage for cross dock models, direct to store or warehouse deliveries, and drop ship models.

EDI 856 Workflow

An EDI 856 is used to describe the contents of each shipment and how items were packed. The creation of a ship notice/manifest is triggered by other EDI transactions from you.

Documents that are exchanged in congress with the EDI 856 include:

  • 810 - Invoice: used to replace a paper invoice
  • 850 - Purchase Order: used to communicate the specific items a buyer wishes to order
  • 855 - Purchase Order Acknowledgment: used to confirm you can meet the requirements in the purchase order
  • 860 - Purchase Order Change Request (Buyer Initiated): used to request an update to the details on the original purchase order
  • 940 - Warehouse Shipping Order: used to authorize a shipment of items from a warehouse
  • 945 - Warehouse Shipping Advice: used to notify the trading partner of a shipment
  • 997 - Functional Acknowledgment: used to confirm receipt of the 856

EDI 856 Example

ISA|00|          |00|          |08|0000000000     |ZZ|1234567890       |181107|0945|:|00501|850010691|0|P|-
GS|PO|1234567890|999999999|20181107|0945|1234|X|0012345
ST|856|0001
BSN|00|1234567|20181206|0831|0001
HL|1||S
TD5|B|2|CKCO|M|CUSTOMER PICKUP
REF|BM|00000000000000000
N1|ST|RETAILER DC|00|9999
HL|2|1|O
PRF|PO 123456789
PID|S||VI|FL
TD1|CTN25|42
N1|BY||00|9999
HL|3|2|T
MAN|GM|99999999999999999999
HL|4|3|P
MAN|UC|12345678901234
HL|5|4|I
LIN||CB|123456789
SN1||12|EA
PO4|12
HL|6|2|T
MAN|GM|99999999999999999999
HL|7|6|P
MAN|UC|12345678901234
HL|8|7|I
LIN||CB|123456789
SN1||12|EA
PO4|12
CTT|128
SE|35|0001
GE|26|0123456789
IEA|1|0123456789
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