What is an EDI 880?

The EDI 880 is the X12 transaction set for a grocery product invoice. This T-set is sent from the supplier to the retailer or wholesaler as a detailed billing invoice. It can be used in providing practices for specifically the grocery industry in making payment requests from buyers. However, it cannot be used in conjunction with credit/debit adjustments or statement billing. The EDI 880 provides such information as:

  • Purchase order number, invoice or order number, and date
  • Item data including descriptions, GTIN, quantities, prices, and unit of measurement
  • Shipping information, such as carrier name and tracking number
  • Bill-to information, such as address and destination distribution center code

Benefits of implementing the EDI 880

Implementing the EDI 880 enables you to create billing statements using the established, customary practices of the grocery industry. It eliminates the need for a paper invoice, thus reducing your business costs, resource needs, human error, and wastefulness.

EDI 880 Workflow

An EDI 880 is used to replace a paper billing statement for grocery items. The creation of the grocery products invoice is triggered by other transactions.

Documents that are exchanged in congress with the EDI 880 include:

  • 875 - Grocery Products Purchase Order: used to communicate the specific items a grocery retailer or wholesaler wishes to order from a grocery supplier
  • 997 - Functional Acknowledgment: used to confirm receipt of the 880

EDI 880 Example

ISA|00|          |00|          |08|0000000000     |ZZ|1234567890       |181107|0945|:|00501|850010691|0|P|-
GS|PO|1234567890|999999999|20181107|0945|1234|X|0012345
ST|880|0001
G01|20190322|1234567|20190314|123456789
G62|11|20190321
G27|M||||CARRIER
G23|01|3|||2||||10|1234
G25|PP|02
N1|ST|SHIP-TO RETAILER/WHOLESALER|9|DUNS+4
N3|123 MAIN ST
N4|CITY|ST|12345
N1|RE|GROCERY SUPPLIER|9|D181030260000
N3|123 MAIN ST
N4|CITY|ST|12345
N1|BT|BILL-TO RETAILER/WHOLESALER|9|DUNS+4
N3|123 MAIN ST
N4|CITY|ST|12345
G17|28|CA|1|12345678901234|IN|12345
G69|ITEM DESCRIPTION
G20|12|3|OZ
G72|5|02|||12.34
G31|84|CA|123|LB
G33|1234
SE|35|0001
GE|26|0123456789
IEA|1|0123456789
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