Submit Overage Invoices in SupplyPike
This article explains how SPS customers subscribed to Walmart Fulfillment can identify and submit billable overage invoices directly from the SupplyPike app.
Before You Start: Confirm Your Settings
Before submitting overage invoices, you must confirm your invoicing information.
In the left navigation go to Overages, then click on the gear icon in the top left to view Overage Settings
Review all Vendor Invoicing fields
Confirm the information is correct
Click Save
⚠️ Invoices cannot be submitted until settings are confirmed.
Step 1: View Billable Overages
Open Overages from the left navigation under the Walmart section
Select the New bucket
The New bucket contains billable overage POs that:
Are within Walmart’s 2-year billing window
Are outside settlement ranges
Do not have a pending shortage deduction
Each PO shown has a confirmed billable overage amount based on Walmart’s receiving data.
Step 2: Filter and Select POs
Use filters to narrow results (PO number, date, amount, etc.)
Select one or more POs using the checkboxes
Once selected, the Submit Invoices button becomes available
You can submit invoices for multiple POs at once.
Step 3: Submit Invoices
Click Submit Invoices
SupplyPike begins processing invoices for the selected POs
After submission:
POs move out of the New bucket
They appear in the In Progress bucket
Status shows Submitting…
Step 4: Track Invoice Status
SupplyPike automatically tracks invoice activity and updates PO statuses as invoices are identified.
In Progress statuses include:
Submitting… – Invoice submission is underway
Invoiced – An overage invoice has been successfully identified for the PO
Once invoiced, SupplyPike continues monitoring for payment or deduction activity.
What Happens Next?
Walmart processes overage invoices like standard invoices
Payments follow your normal payment terms
Final outcomes appear in the Resolved and All buckets:
Paid
Partially Paid
Deducted