Description
A quantity discount is extended for assembly stock (product that crosses through a warehouse and is sent to the store). A code 57 occurs when this allowance is listed on the supplier agreement but not included on an invoice.
Verify all information and terms on your purchase order prior to fulfilling order. You sales representative should have written correspondence for any “special” PO Deals. Suppliers should review POs before accepting them.
How to Prevent Valid Code 57s
Code 57s would only be triggered when there is an allowance listed on your PO and it is not listed on the invoice. Because these are only triggered when an allowance is given on your PO, Walmart tends to be difficult about disputing them except for a specific scenario. You should review your allowances before shipping your PO.
Check with your EDI provider to make sure applicable allowances are being included on invoices.
Can it be Disputed?
Yes, Walmart allows disputes for invalid Code 57s though the Accounts Payable Dispute Portal (APDP) if you can prove that the allowance was actually given on the invoice. Otherwise, you will need to reach out to your buyer for assistance with a payback. While APDP technically allows disputes for code 57s, they can be difficult to win.
The common scenario for invalid code 57s is that your Supplier Agreement states that an allowance is supposed to be given off-invoice, but your EDI provider is actually giving the allowance off-line-item. In this scenario, the correct dollar amount is being withheld from the invoice, just from the wrong place. Disputing with your buyer and showing that the correct amount was already withheld can often overturn the deduction.
How to Dispute Invalid Code 57s
You can dispute valid Code 57s in the SupplyPike Deductions app. If that fails then send documentation to your buyer to request payback.